Back

Help

How to search the public register, and how foundations, their agents and the Registrar use the service.

Search the public register

Search by asset name, foundation or Data Asset Identifier. You do not need an account.

Every public entry shows the asset’s status, its class code and governance signals, its accreditation and a dated history. Each value is labelled verified, declared, estimated, pending, Registrar recorded or not applicable, so you can tell what has been independently checked and what the foundation has stated.

Foundations and registered agents: how to register an asset

Set up the Data Asset Foundation through the Central Registry, with a council of at least two qualified members, a registered agent and an appointed Data Enforcer, and line up an Accredited Assurance Provider.
Sign in with your work account. Roles are granted by invitation: the Registrar’s office invites registered agents, and an agent invites the members of a foundation’s council, its stewards and its Data Enforcer.
Start an application in your workspace. Save and come back later at any step; your progress is kept in the register, never in your browser.
Provide the signed dedication instrument (Form DAR-1), the Asset Boundary Profile with expected growth, the classification and governance signals, and the declared purpose.
Confirm that identity checks on the founder, dedicator, beneficiaries and Data Enforcer have been carried out by your corporate service provider.
Check your answers, make the declaration of truth and authority to file, and submit with the fee. The Registrar decides a complete application within 28 days (42 days in the register’s first year) and issues the Data Asset Identifier on provisional registration.
Within 180 days, have your assurance provider confirm accreditation. Full registration vests the property right in the foundation.
Afterwards, notify status-critical events within 3 business days, steward or Data Enforcer changes within 14 days, other registrable events within 28 days, and file the annual confirmation statement within 28 days of each anniversary.

Registrar and Deputy Registrar: how to process applications

Open the queue in Operations and pick the oldest application or the one closest to its clock.
Check the application is complete and in order. Request further information where it is not; the 180-day lapse and determination clocks are shown on the case.
Record the decision with reasons. Refusals state the grounds, and notices go to the council, the assurance provider and the Data Enforcer.
Record registrable events, corrections and annual confirmations as they are filed. Every change creates a new record version; nothing is overwritten.

Roles and invitations

You use the Register in a role, and you hold a role because someone invited you to it. The Registrar's office invites the first person from each organisation by email; that person becomes an administrator of their organisation and can invite colleagues and nominate other administrators.

Registered agent: Files for the councils of the foundations they act for.
Council member: A member of a foundation's governing body.
Business and Technical Data Steward: The named people accountable for an asset's business and technical governance.
Data Enforcer: The independent office holder who reports matters to the Registrar.
Accredited assurance provider: A firm appointed for an asset; its assessors act through it.
Registrar's office: The Registrar, the Deputy Registrar and the office staff, who decide applications and keep the Register.

An invitation link works once and expires after 14 days. If yours has expired, ask whoever invited you to send a new one.

Choose Sign in. Isle of Man Government staff use their Government Microsoft account. Everyone else uses a Privasys ID, which you create the first time you sign in. The Register knows you by an identifier of its own, which no other service shares. Your roles are shown in your workspace. If you hold no role yet, your workspace shows the identifier to give to whoever is inviting you.

Check you are using the account you were invited with. If you use the wrong one, the Register sees a different person who holds no role.
Government staff: if your Microsoft account is refused, contact the Government's IT service desk, which manages Government accounts.
Everyone else: check your Privasys ID on privasys.id. Your organisation's administrator can see whether you hold a role in the Register.

If you lose access to your account

Government staff recover their Microsoft account through the Government's IT service desk. If you lose the device that holds your Privasys ID, recover it as set out on privasys.id. Your roles in the Register stay with your account, so once you are back in your account you are back in the Register.

If you can use neither a Microsoft account nor a Privasys ID

Contact the Registrar's office, which will help you find another way to take part.

The final Registrar procedures follow the Regulations as made. While the service is in development, use only fictional information.